Badges Policy
At ECOC 2019, badges are essential for accessing conference events. Each badge is unique and non-transferable. For safety, remove badges when outside the event. A $25 reprint charge applies for replacements.
Accessibility
We prioritize accessibility, offering ADA-compliant accommodations. Advance notice during registration helps us provide suitable services. On-site, look for the ADA symbol for assistance. Please limit scent use to accommodate all attendees.
Event Cancellation
In case of event cancellation, registration fees are refundable, but travel and housing expenses are the attendee’s responsibility.
Exhibitor Policy
Exhibitors receive complimentary badges. Booth cancellations affect badge types. Exhibitors must register outside contractors. Primary contacts must register separately.
Force Majeure
We’re not liable for delays or cancellations due to unforeseen circumstances beyond our control. Attendees bear responsibility for related costs.
Identification at Registration
Photo ID is required at registration to ensure accurate attendance tracking. Registration materials aren’t provided without ID, and substitutes aren’t allowed.
Laser Pointer Safety
ECOC 2019 provides safe laser pointers. Personal pointers must be tested and approved on-site. Misuse may cause harm, and users are personally liable for damages.
Personal Information / Badge Scanning
Registrants’ information is accessible only to ECOC 2019 and co-sponsors. By allowing badge scanning, you consent to receiving communications from exhibitors and sponsors.
Recordings Policy
Recording sessions or show floor activities without prior consent is prohibited. Access to ECOC 2019 content is restricted to registrants, but sharing authorized content is allowed.
Students
Discounted rates are available for full-time undergraduate and graduate students. Valid student ID is required at registration. Post-docs may not register as students.
Unsecured Items Policy
Personal belongings should not be left unattended. ECOC 2019 is not liable for lost or stolen items. Security may remove unattended items.
